Dilip Jacob Ponnattu - "The HULK"

Interview Preparation, The difference between a Resume, CV and Bio-data

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Interview Preparation, The difference between a Resume, CV and Bio-data
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The most important thing to remember before going into any interview, is be prepared. Preparation can make the difference between getting an offer and getting rejected.

Preparing for the interview:-

  • Identify who you are meeting. Make sure you know their title and whether you will be working for them directly.
  • Research the job - find out what the job entails. If you have been given a job description, make sure you have studied it, so that you are fully aware of the position, if asked.
  • Research as much as you can use company brochures or websites. Most companies today have a Web Site and they expect you to have researched their company.  If going for a marketing/sales/finance position - research company products and the company potential (e.g. Annual review report and so on)

Final Preparations:-

Make sure you know what you're going to wear. Know the culture of the organization for which you are interviewing and dress accordingly. A business suit is always best. Be certain that your clothing is clean and well pressed.

Know the location of your interview. Always plan to arrive at the designated office 10 minutes in advance. Allow ample time for traffic, the possibility of getting lost, and parking difficulties. Bring extra copies of your CV in a folder or portfolio. Bring a small notebook for notes, but keep note-taking to a minimum.

During the Interview:-

1. Be able to answer standard questions, such as:-

  • Why are you interested in this field?
  • Why are you interested in this company?
  • Why are you interested in this position?

2. Be prepared to discuss anything on your CV. Also, be prepared to answer difficult questions, such as:-

  • What are your strengths and weaknesses?
  • How do you cope with pressure?
  • What makes you a good team member?
  • Where do you see yourself in five years?

3. Prepare questions to ask. Examples of these could be as follows:-

  • How does the position fit into the organizational structure?
  • How much scope (autonomy, flexibility, career growth, responsibilities) is there within this position?
  • What is the company's managerial style/culture?

NEVER ask about salary or benefits, that's our job!

During the Interview:-

  • Smile and make eye contact.
  • Relax and be friendly.
  • Be positive and enthusiastic.
  • Think about your body language.

The interview is your chance to make a good impression and to stand out from the crowd, so make sure you're fully prepared and good luck!

 

The difference between a Resume, CV and Bio-data
 
People use the words Resume, C.V., and Bio-data interchangeably for the document highlighting skills, education, and experience that a candidate submits when applying for a job. On the surface level, all the three mean the same. However, there are intricate differences.
 
"Resume" is a French word meaning "summary", and true to the word meaning, signifies a summary of one's employment, education, and other skills, used in applying for a new position. A resume seldom exceeds one side of an A4 sheet, and at the most two sides. They do not list out all the education and qualifications, but only highlight specific skills customized to target the job profile in question.
A resume is usually broken into bullets and written in the third person to appear objective and formal. A good resume starts with a brief Summary of Qualifications, followed by Areas of Strength or Industry Expertise in keywords, followed by Professional Experience in reverse chronological order. Focus is on the most recent experiences, and prior experiences summarized. The content aims at providing the reader a balance of responsibilities and accomplishments for each position. After Work experience come Professional Affiliations, Computer Skills, and Education
 
"Curriculum vitae" is a Latin word meaning "course of life". Curriculum Vitae (C.V.) is therefore a regular or particular course of study pertaining to education and life. A C.V. is more detailed than a resume, usually 2 to 3 pages, but can run even longer as per the requirement. A C.V. generally lists out every skills, jobs, degrees, and professional affiliations the applicant has acquired, usually in chronological order. A C.V. displays general talent rather than specific skills for any specific positions.
 
Bio-Data, the short form for Biographical Data, is the old-fashioned terminology for Resume or C.V. The emphasis in a bio data is on personal particulars like date of birth, religion, sex, race, nationality, residence, martial status, and the like. Next comes a chronological listing of education and experience. The things normally found in a resume, that is specific skills for the job in question comes last, and are seldom included. Bio-data also includes applications made in specified formats as required by the company.
 
A resume is ideally suited when applying for middle and senior level positions, where experience and specific skills rather than education is important. A C.V., on the other hand is the preferred option for fresh graduates, people looking for a career change, and those applying for academic positions. The term bio-data is mostly used in India while applying to government jobs, or when applying for research grants and other situations where one has to submit descriptive essays.
 
Resumes present a summary of highlights and allow the prospective employer to scan through the document visually or electronically, to see if your skills match their available positions. A good resume can do that very effectively, while a C.V. cannot. A bio-data could still perform this role, especially if the format happens to be the one recommended by the employer.
 
Personal information such as age, sex, religion and others, and hobbies are never mentioned in a resume. Many people include such particulars in the C.V. However, this is neither required nor considered in the US market. A Bio-data, on the other hand always include such personal particulars.

A Good Cover Letter With Resume Makes An Impression

The cover letter is perhaps the only docent that will introduce you to a prospective employer and if written well, can have your way to that all important job-interview apart from your resume.

Experts define a good cover letter as a transmittal business letter because it is a business letter that transmits resume to the potential employer. A cover letter is short and concise letter that lays out exactly what you are looking for in the professional arena and why you are qualified for a particular job. It should give the recruiter a reason to call you.

The purpose of the cover letter is thus three fold:

Ø  Transmitting information

Ø  Introducing employment credentials

Ø  Generating employers interest

The purpose of a cover letter is to generate interest in the prospective employer so that he/she feels that you are worthy of the job and thus calls you for an interview. If you are targeting a sales position a cover letter should highlight your communication and persuasion skills and not other facts like you being a quiz wizard in college.

Thus it is very important to design the cover letter keeping in mind the job vacancy that you are applying for and it goes beyond saying that it needs to be redesigned each time you apply for a job. Remember you need to refrain from using mass mail language and try and highlight your professional credentials in the most interesting manner leaving no space for unnecessary frills.

A good layout and design for your cover letter will add effectiveness in several ways. A letter that is well designed properly spaced and neat will create a positive image of you as an individual. It will improve readability and successfully market your skills.

The first paragraph should contain details like what position you are applying for, how you became aware of the position, why you are interested in the position or organization. You can integrate some of your key qualifications as an opener to grab the reader’s attention. In the middle paragraph, you need to examine the posting carefully to identify what the employer is looking for and relate how your experience academic employment matches it would be ideal to provide some example or use specifics to peak the reader’s attention. Consider finishing the letter with some pleasantries.

Finally, a cover letter makes a personal statement about you and if it rambles and lacks focus it may suggest that you are an individual who lacks organization skills. Its common knowledge that if your letter is ill-conceived, disorganized or floppy, many employers may not even put the effort of picking up your resume as the letter is an immediate turn off for them. Always remember that cover letter should be reader aligned more than writer aligned. It should address the real needs of the employer and not ours. It should be designed in such a way that it highlights your qualification for the job the fact that you will be able to fulfill the needs of the job and also add value to the organization.

Cover letters are an integral part of your job hunting campaign the care with which you write it will certainly be major factor in your job search. Ignoring it will mean putting on the brakes on your hunt even before you begin.

Coming back to the main resume even one used with success before can benefit from careful scrutiny and periodic revision. Your resume mirrors your career graph and should evolve as you do. In addition to acquiring new skills, experiences, and accomplishments, you may have shifted in your professional focus or interests. Perhaps you have gained insights into what employers are really looking for in your line of work. These aspects in resume and a suitable cover note covering current parameters must be redrafted and sent for your next job.